Coaching, organized.
A workspace built for the practice of professional coaching.
Exantur gives coaches and coaching organizations a single, integrated workspace to manage client relationships, deliver structured coaching programs, document sessions, track goals, run accountability, and engage coachees between sessions through check-ins and a dedicated portal. It also handles the practical side of a practice: online booking, automatic session reminders, calendar sync, and client invoicing. Designed for professional coaching practice, not adapted from a generic project management tool.
EU data residency · GDPR-compliant · Row-level security
Built for professional coaching practices across Europe.
The improvised stack breaks down
Most coaches run their practice across tools that were never built for coaching. It works, until it does not.
- Session notes scattered across documents, impossible to scan before a session.
- Accountability items and goals fall out of view between sessions.
- Coachees have no window into their own progress beyond memory.
- Client history lives in five places at once, and none of them talk to each other.
What Exantur is
Coaching is relational work. The conversations between coach and coachee - the careful listening, the precise question, the long pause before something important surfaces - are where change happens. But coaching is also operational work, and the operational dimension is underestimated by almost every tool built for it. Between coaching conversations, there are program structures to establish and maintain. There are session notes to capture in a form that is retrievable and useful, not buried in a word processor under a client's first name. There are goals to track across weeks and months, accountability commitments to follow up on, check-ins to send, documents to organize, assessments to review, and the accumulated evidence of change to make visible to the coachee who is living through it. Most professional coaches manage all of this across an improvised collection of tools: a spreadsheet for client contact information and status, a word processor full of session notes organized by date, a chat application for check-ins, a calendar tool for scheduling, and email threads for everything that does not fit anywhere else. This improvised stack works, after a fashion. But it fails in ways that matter: notes become siloed and hard to search, accountability items fall out of view between sessions, the history of a coaching relationship becomes impossible to scan in the minutes before a session begins, and the coachee has no visibility into their own journey beyond what they can reconstruct from memory. Exantur exists to replace this improvised collection with a single, integrated workspace built specifically for the professional practice of coaching - one where the structure of the tool reflects the structure of the work. That includes the practical layer coaches used to bolt on from separate apps: coachees book their own sessions through a personal or public link, reminders go out automatically, sessions sync both ways with Google Calendar and Outlook, and invoices - in iDEAL, Bancontact, SEPA, or card - are raised and paid without leaving the workspace.
What changes with Exantur
Walk in prepared
The full history of a coaching relationship is one screen away - notes, goals, check-ins, and progress - so every session starts where it matters.
Keep the work alive between sessions
Check-ins, accountability, and a coachee portal keep momentum going in the days that actually shape change, not just the scheduled hour.
Make progress visible
Goals, assessments, and outcomes turn a coaching journey into something the coachee can see and the coach can evidence.
Trust built in
EU hosting, GDPR-by-design, and row-level security mean sensitive coaching data is protected without you having to think about it.
How it works
From first invite to ongoing practice, the structure of Exantur follows the structure of coaching.
- 1
Set up your workspace
Create your account and your organization is ready. Add your profile and branding in minutes.
- 2
Add coachees and programs
Invite a coachee to their own portal and build a structured program with goals, sessions, and milestones.
- 3
Run the practice
Let coachees book their own sessions, send automatic reminders, document sessions, track accountability, and share documents - all in one place, with your calendar kept in sync.
- 4
Show the change and get paid
Assessments, outcomes, and progress views make the journey visible to the coachee and evidenced for you - and client invoices go out and get paid without leaving Exantur.
Everything your practice needs, in one place
The operational side of coaching, handled - so your attention stays on the conversation.
Client management
Every coaching relationship in Exantur begins with a client record that holds contact information, current status, coach-private notes, the programs the client is enrolled in, an assigned coach within the organization, and a complete history of all the work done together. At a glance, a coach can see which clients are currently active, when each client's last session was, what accountability items are outstanding, and how recently a check-in was submitted. Clients can be searched by name and filtered by status. When a coaching relationship pauses or concludes, the client record persists as a complete account of the engagement - available for review, for handover to another coach, or as a reference if the relationship resumes at a later date.
Programs and sessions
Coaching programs are the primary containers for structured coaching engagements in Exantur. A program holds a name, a description, a start date, a planned end date, and an optional planned session count. Within each program, session records accumulate over time: each recording the date, duration, format or location, and a structured set of notes across observations, insights, breakthroughs, and action points. Free-form session content is also supported. Coach-private notes are stored separately and never exposed through the coachee portal. Over the course of a program, session records build into a complete documentary history of the engagement - searchable, reviewable, and available as context for every session that follows.
Accountability
Accountability is one of the most reliable mechanisms through which coaching produces lasting behavioral change. When a person has stated a commitment clearly, agreed on a timeline, and knows they will account for it in the next session, the probability of follow-through increases substantially. Exantur builds accountability into the coaching relationship as a native feature rather than something managed separately. Accountability items are created for a client, assigned a due date, and given a completion status. They are not attached to a single session - an item created in session two remains visible and tracked in sessions three, four, and five until it is marked complete or explicitly closed.
Check-ins between sessions
The work of coaching does not only happen during sessions. The reflection, the practice, the integration of new perspectives into daily behavior - this happens between sessions, in the ordinary territory of daily life. Check-ins are Exantur's tool for supporting this inter-session work. A check-in is a short, focused reflection that a coachee completes through their portal, responding to questions about their current state, progress on active goals, and other dimensions the coach considers relevant to track continuously. Coaches design the check-in format - using standard question sets or building custom sequences specific to a client's coaching journey.
Goals and progress
Goals in Exantur are attached to a client and can be associated with a specific program. Each goal has a description, an optional target date, a coach-assessed progress rating, and optionally a coachee self-rating - capturing both the coach's professional assessment of progress and the coachee's own experience of it. Goals can be updated as the coaching work develops. The record of how a goal was initially stated, how the coachee's relationship with it changed over time, and what the eventual outcome was forms part of the coaching history and a source of insight into the coachee's development.
Assessments
Exantur includes structured assessment tools that coaches can deploy with coachees as part of their work. These include a DISC-style behavioral profile assessment and a Wheel of Life exercise - two of the most widely used frameworks in professional coaching. Coachees complete assessments through their portal. Results are immediately available to the coach and become part of the coaching record, available as a reference point across the full engagement.
Documents and assignments
Coaches regularly share materials with coachees: frameworks to read, worksheets to complete between sessions, assignment briefs, reflection prompts, and supporting resources. In Exantur, all of these can be uploaded to a client's document library and made available through the coachee portal. Coachees can also upload documents - completed worksheets, written reflections, or materials they want to bring into the coaching conversation. All documents are stored securely, organized by client and program, and accessible throughout the engagement.
Coachee portal
The coachee portal is the part of Exantur that coachees interact with directly. Every coachee receives access to a portal through which they can see their own coaching journey: their active programs, the goals they are working toward and current progress on each, their check-in history, outstanding accountability items, documents and assignments their coach has shared, and their assessment results. The portal is designed to make the coachee an active participant in their coaching journey.
Scheduling and online booking
Coaches define their appointment types and weekly availability once, and coachees book their own sessions from the portal - no back-and-forth email to find a slot. A public booking link lets prospects request an intake session without an account; that request becomes a lead the coach can convert into a client in one step. Every booking lands as a session in the workspace, and availability respects the coach's real calendar so nothing gets double-booked. Booking is available on every plan.
Session reminders and no-shows
Exantur sends automatic session reminders 24 hours and one hour before each appointment - by email to the coachee (when they have reminders enabled) and in-app to the coach - so fewer sessions are missed. When a session does not happen, the coach marks it as a no-show, keeping attendance history accurate for follow-up and reporting. Reminders are available on every plan.
Client invoicing and payments
From the Starter plan up, coaches can invoice clients directly from the workspace. Exantur connects your own Stripe account and raises proper, EU-valid invoices with VAT details, paid by iDEAL, Bancontact, SEPA direct debit, or card. Exantur takes no cut - the platform fee is 0%, you keep the full amount minus Stripe's own processing. Where a client is paid for by an employer or sponsor, the invoice is routed to that payer while the coaching relationship stays with the individual.
Calendar sync (Google and Outlook)
From the Starter plan up, a coach connects Google Calendar or Outlook and sessions sync both ways: sessions created in Exantur appear in the coach's calendar, and external events block those times so coachees can never book over them. Sync is continuous, with a daily reconcile as a safety net; external event details stay private - Exantur only reads busy/free time, never the titles of a coach's personal appointments.
Connected where it counts
Exantur is not a bloated all-in-one suite bolted onto a dozen integrations. It does the coaching work deeply and connects to the few things a practice actually needs: two-way calendar sync with Google Calendar and Outlook, and payments through Stripe (iDEAL, Bancontact, SEPA, and card). Everything else stays in one secure EU workspace - no lock-in, no scattered stack. You can export your data at any time.
Privacy and trust by design
EU data residency
GDPR-compliant
Row-level security
What coaches say
Exantur is in early access with a small group of professional coaches.
Verified testimonials from practising coaches will appear here as our early-access program grows. We publish only real, attributed reviews - no invented quotes. Want to be an early reference? Get in touch.
Frequently asked questions
Is there a free trial?
Yes. Every plan includes a 14-day free trial. You choose your plan and enter a payment method up front; nothing is charged during the trial. Billing starts automatically when the 14 days end, unless you cancel before then.
Is Exantur GDPR-compliant?
Yes. Data is stored in the EU (Frankfurt), encrypted in transit and at rest, isolated per organization with row-level security. A DPA is available on request.
Does Exantur handle scheduling and invoicing?
Yes. Coachees book their own sessions through a personal or public link, reminders are sent automatically, and your agenda syncs both ways with Google Calendar and Outlook. From the Starter plan up you can also invoice clients directly - iDEAL, Bancontact, SEPA, or card via Stripe, including employer-paid billing.
Is Exantur a coaching marketplace or course platform?
No. It is practice-management software for coaches and coaching organizations - not a marketplace or an LMS.
Can I use it as a team of coaches?
Yes. Coaching organizations get multi-coach management with organization-level data isolation and roles.
Can I export my data?
Yes, at any time from within the app. Your coaching data stays yours.
Simple, transparent pricing
Plans for individual coaches and coaching organizations. Every plan includes a 14-day free trial.
Request a demo
See the actual application in a live demo. No sales pressure, no obligation.